Project Management Board

The PMB will act as the steering and management committee and will be the exclusive decision-making body of the Consortium, with at least one representative from each party. We expect the PMB to address critical issues affecting the project, such as overall strategy and any other matters that the Project Coordinator (PC) chooses to raise to a higher level.

PMB members should feel empowered to take corrective actions and make necessary decisions within their respective organizations. If there are any questions or concerns, they can clarify with relevant line management.

The PC will typically chair PMB meetings, but if a two-thirds majority of the PMB decides otherwise, someone else may take the lead. It is important that all member parties of the consortium are represented at all consortium meetings. If someone cannot attend, they may appoint a substitute to attend and vote. The PC can make decisions if they are communicated to the PMB members in writing in advance and if the majority of the consortium agrees. Before the start of the project, the PMB will approve the management structure, decision-making principles, and responsibilities of all management bodies as described in this section via the Consortium Agreement. Additionally, the PMB has the right to propose amendments to the structure as the project progresses.

The PMB is responsible to handle significant changes in the work plan, changes in the composition of the Consortium, and changes in the budget allocation between the WPs. The PMB will monitor and evaluate progress, ensure that objectives are met, and approve deliverables. To accomplish these objectives, the PMB will convene in accordance with section 6.1.1.1 in CA, ensuring that the project's development and governance are transparent to all participants, and contributions are collected and discussed regularly. The PMB and PC will decide the format of the meeting (online, hybrid, or in-person) beforehand with a two-thirds majority.